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Companies who need robust data preservation capabilities trust Exterro.

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Exterro Employee Change Monitor

Prevent inadvertent data loss when employees change roles, depart or receive new devices.

Exterro Employee Change Monitor is an early warning system that mitigates the risk of data spoliation by detecting personnel changes, such as termination or transfer and automatically taking corrective action. Upon change detection, user defined actions, include:

Generate and assign tasks

Create a task for IT to take a snapshot of the email account and preserve their hard drive and relevant documents on the network.

Send system notifications

Notify Records Management of the change in employment status, so they can take appropriate actions.

Execute automated system actions

Release the employee from any active legal holds automatically, eliminating manual effort and tracking for the legal department

Boost Defensibility

Prevent data spoliation and resulting judicial sanctions.

Create Transparency

Quickly identify if custodians on hold have changed employment status.

Respond Fast

Ensure data is properly preserved even when an employee status changes.

Secure agentic AI to streamline your preservation processes.

400x

Up to 400x faster than manual or traditional processes

95%

95% reduction in manual effort for repetitive tasks

6 sec

Legal hold tasks reduced from 30–40 minutes to under 6 seconds

Exterro INtelligence

The AI engine behind our legal hold and preservation technology.

Exterro Intelligence is our foundational AI stack built to transform complex corporate data into precise, explainable legal holds and targeted preservation workflows. Powered by human-guided agentic AI, it automates the busywork of custodian identification and hold tracking, accelerating eDiscovery while delivering a consistent preservation process your legal team can verify, explain, and defend in court with absolute confidence.

Learn more about Exterro Intelligence

automate preservation tasks

Use managed workflows to assign tasks and increase collaboration.

Tasks can be assigned to individuals or to people who have been assigned to a defined role, such as matter team member. Once completed, they can update the status to keep authorized users informed.

Built-in Defensibility

Be confident in the defensibility of your process with a complete audit trail.

Each detected event, automated action, and assigned task within Employee Change Monitor is time-stamped and recorded to provide a complete audit trail that documents how each employee status change was managed.

Exterro Connectors

Easy, seamless access to every data source you need to preserve from.

With 190+ native connectors to enterprise data sources across email, cloud storage, and collaboration platforms, Exterro delivers secure, direct and deeper access to more enterprise data sources than any other solution.

Learn more aout our Connectors

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Robust Security & Protection

Hundreds of customers trust Exterro’s unparalleled data security.

Exterro's ironclad commitment to securing data has earned us ISO 27001, SOC II, FedRAMP, TISAX, and HiTrust certifications.

Visit our Trust Center

The must-have preservation tool that Exterro customers can't live without.

"When I saw Employee Change Monitor, I said, stop the show—I don’t need to see anything else. Without something like that in place, if a custodian is on hold and leaves, you may never know it—and that’s alarming. It should keep us all up at night. Their laptop could be redistributed, and you’d have no visibility. When I saw that, it was clear—we’ve got to have it. That’s how we use it today."

Patrick Butts

Director of Legal Operations and Infromation Governance
Hilltop Securities, Inc.

Complementary Exterro Tools

Legal Hold

Easily create, distribute, manage, and track legal holds and custodian questionnaires.

In-Place Preservation

Proactively protect and secure ESI from accidental deletion prior to collection.

Employee Change Monitor

Proactively detect changes in employee status and automatically take corrective action in response to the employee status change.

Ready to get started?

Schedule a demo or get your questions answered.

Get a Demo

Related Resources

Learn more about Employee Change Monitor and complementary Exterro functionality.

Product Briefs

Exterro Employee Change Monitor

Download this product brief that details the features, functionality and capabilities of Exterro Employee Change Monitor

Solution Briefs

Smarter Matters for Paralegals

Download this solution brief to learn how Exterro eDiscovery software can help paralegals run their matters more efficiently and proactively.