Why Exterro?
For Information Governance

All your data sources. One governance solution.

Exterro brings Information Governance leaders a unified way to find, analyze, and protect enterprise data by aligning retention policy creation and enforcement on one platform.

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Your Challenges

Keep up with your constantly evolving data environment.

Information governance professionals struggle to maintain a clear understanding of the data their organizations hold and the legal and regulatory obligations tied to it across complex on-premises, cloud, and hybrid environments. Managing these environments with disconnected tools increases change management, retraining, and inefficiencies across teams.

Complex Data Retention Schedules
Retention schedules differ by jurisdiction and repository, making policy management fragmented and error-prone.
Classification and Enforcement Challenges
Classification and enforcement are inconsistent across M365, file shares, Slack, Google, Box, and S3.
Time-Consuming Manual Processes
Audits and regulator reviews require manual evidence-gathering that’s time-consuming and incomplete.
Conflicting Litigation Requirements
Legal Hold conflicts create hesitation around deletion and increase the risk of over-retention.
Over 2,700
Organizations
trust Exterro to manage data risks.
93%
Users
plan to renew Exterro, citing ease of use, defensibility, and end-to-end integration.
50%
of the Fortune 100
are current Exterro customers for eDiscovery, digital forensics, and data governance.
How we help you

How Exterro solves these challenges.

Full Data Visibility
Exterro  discovers and catalogs enterprise repositories to deliver a single, authoritative view of records, owners, and classifications—eliminating guesswork and enabling policy to align with reality.
Retention Schedule Creation
 Data Retention centralizes and maintains jurisdiction-aware rules for every record class and geography, providing one definitive, auditable retention schedule that’s easy to update and share across departments.
Retention Schedule Enforcement
Exterro links classifications to retention requirements and enforces them automatically, coordinating with Legal Hold to prevent spoliation.
Audit-Safe Disposition
Built-in logs and reports provide defensible proof of what was retained or deleted, making audits and regulatory reporting faster and less disruptive.
How we are different
Not a tool, but a solution.

Exterro meets the compliance and data management needs of information governance professionals in a purpose-built, unified platform powered by deep data insight.

Unified Policy + Enforcement
Exterro connects retention creation and enforcement on one backbone, ensuring Information Governance, Legal, and IT operate from the same source of truth.
Single-Vendor Simplicity
A unified platform eliminates tool fragmentation, streamlines change management, and reduces vendor friction compared to multi-tool patchworks.
Defensible by Design
Every classification, policy application, and deletion action generates a verifiable evidence trail to support compliance and audits.
Modular Growth Path
Organizations can start with policy and enforcement, then easily expand into legal hold, eDiscovery, DSAR, and digital forensics—without re-architecting their data governance foundation.
Use Cases

Built for a variety of information governance use cases.

From data mapping and defensible deletion to supporting legal and privacy teams around litigation and compliance, explore the use cases that Exterro can help you work smarter.

Data Discovery & Mapping
Know exactly what data you have, where it lives, and who owns it.
Data Retention & Defensible Deletion
Automate retention policies and purge data with audit-ready proof.
Privacy
Compliance
Help privacy teams automate your entire privacy program.
eDiscovery Requirements
Partner with Legal to quickly find, collect and densible delete data.
"Implementing our privacy program early, before the requirements became non-negotiable, was a way to position ourselves for success. And Exterro is helping us get there."
Jamie Massaro
Senior Privacy Analyst, Spectro Cloud
How it works
Operationalize defensible data disposition with Exterro

Built into the Exterro Platform, Exterro Intelligence helps you uncover your data, prioritize what matters, preserve defensibly, execute efficiently, and document every step with complete auditability.

1
Connect and Discover

Scan structured and unstructured repositories across cloud and on-premise infrastructure using automated data discovery connectors.

2
Classify and Map

Apply continuous AI-driven classification rules to categorize records by data type, jurisdiction, and applicable retention schedules.  

3
Reconcile Legal Holds

Automatically cross-reference target files against active litigation holds in Exterro Legal Hold to prevent accidental destruction of relevant evidence.

4
Execute Approval Workflows

Route deletion requests to data owners, privacy officers, and legal teams through automated notification workflows.

5
Dispose and Audit Log

Permanently purge expired data across connected systems and generate an immutable, regulator-ready certificate of disposition.

FAQ
Frequently Asked Questions

Everything you need to know about how Exterro helps support key elements of the information governance lifecycle.

What is Information Governance (IG), and how does it support regulatory compliance across frameworks like GDPR, CPRA, and HIPAA?
What is defensible disposition, and how does it operationalize GDPR data storage limitations?
What is data minimization, and how does Information Governance operationalize it under CPRA and GDPR?
What is ROT data, and how does eliminating it reduce legal liability under FRCP Rule 26?
What is a data inventory, and how does it satisfy GDPR Article 30 and CPRA disclosure rules?
What is Dark Data, and why does governing it mitigate liability under cybersecurity frameworks like NIS2 and SEC Cyber Rules?
What is Data Lifecycle Management (DLM), and why is it critical for compliance with the EU AI Act?
How does Information Governance protect organizations from spoliation sanctions under FRCP Rule 37(e)?
Informationion Governance Professionals

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