Organizations that want to minimize risk use Exterro Data Retention.

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Product Overview

Streamline global retention schedules and minimize data risk with Exterro's comprehensive solution.

Backed by decades of privacy and data governance expertise, Exterro Data Retention enables organizations to manage records efficiently and defensibly. Ensure compliance with complex global retention requirements and effectively minimize data risk across your enterprise.

Broad Records Coverage

Over 900 out-of-the-box records allow customers to manage electronic and physical records in a unified platform.

Defensible Audit Trail

Showcase transparency in regulatory investigations with a comprehensive audit trail of actions and stakeholder communications.

Harmonized Retention Requirements

Easily harmonize conflicting retention requirements across multiple jurisdictions, ensuring seamless compliance and efficient global records management.

GDPR and CCPA Alignment

Operationalize global privacy rules across your entire data footprint.

Enterprise data retention rules must balance conflicting global privacy demands with statutory recordkeeping requirements. Exterro's automated Data Retention solution seamlessly operationalizes GDPR and CCPA/CPRA mandates directly into your data architecture, turning high-level compliance policies into enforceable, automated, and auditable storage schedules across all cloud and on-premises enterprise repositories.

GDPR Article 5(1)(e) Enforcement

Enforce strict storage limitation rules by automatically triggering retention workflows and defensible deletion once personal data reaches the end of its lawful processing purpose.

CPRA Retention Notice Alignment

Map operational retention schedules to consumer-facing privacy notices, ensuring published data retention periods for each personal information category match real-time deletion practices.

Immutable Regulatory Audit Trails

Automatically generate cryptographic certificates of disposition and complete processing logs to prove compliance during supervisory audits, regulatory inquiries, or litigation.

The world’s most discerning companies trust Exterro to manage data risk.

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“This system reduces the burden of the staff in the FOIA Request Service Center during the collection, review and preparation of documents and materials in response to FOIA requests.”

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Headline Option

Reduce risk, and streamline compliance, across legal, privacy, and security functions.

Headline Option

Reduce risk, and streamline compliance, across legal, privacy, and security functions.

Headline Option

Reduce risk, and streamline compliance, across legal, privacy, and security functions.

David Rohde

Senior Director, Consulting Services, Epiq Systems

“This system reduces the burden of the staff in the FOIA Request Service Center during the collection, review and preparation of documents and materials in response to FOIA requests.”

Mitigate costly investigations and legal exposure.

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Mitigate costly investigations and legal exposure.

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Minimize Regulatory Risk

Streamline the creation and implementation of global retention schedules that align strictly with regulatory requirements.

Prevent Costly Penalties

Reconcile conflicting global retention requirements seamlessly to eliminate compliance gaps and avoid costly regulatory fines.

Boost Operational Efficiency

Enhance the speed and ease of creating data retention schedules, significantly saving time for employees.

Customers trust Exterro to defensibly delete data.

Keith Turbesi, Senior Project Manager at the Hanover Insurance Group, explains how they've adopted Exterro Data Retention to help mitigate the risk posed by data stored beyond its useful lifespan.

Secure agentic AI with real-world results.

400x

Up to 400x faster than manual or traditional processes

95%

95% reduction in manual effort for repetitive tasks

6 sec

Tasks reduced from 30–40 minutes to under 6 seconds

Exterro Intelligence

The AI engine behind our data governance technology.

Exterro Intelligence is our foundational AI stack built to transform complex corporate data into defensible, harmonized data retention requirements, ensuring seamless compliance and efficient records management. Powered by human-guided agentic AI, it automates the busywork of data retention work and provides audit-ready reports that validate and explain your actions with absolute confidence.

Learn more about Exterro Intelligence

Record mapping

Comprehensive Global Regulatory Library and Mapping

Navigate the intricacies of international compliance efficiently. Exterro Data Retention expertly maps over 900 records to a comprehensive library of global retention regulations and industry best practices. This expansive coverage spans over 300 jurisdictions and nearly 300,000 citations worldwide.

retention requirements

Harmonize conflicting global retention requirements.

Operating in multiple jurisdictions often means struggling to reconcile conflicting legal requirements, which risks severe non-compliance penalties. Exterro Data Retention expertly harmonizes these conflicting retention requirements across multiple global jurisdictions, enabling seamless enterprise-wide compliance and efficient, risk-averse records management.

Audit records

Comprehensive Audit Trail for Regulatory Defense

Maintain detailed records of all changes and communications within your retention schedule to proactively demonstrate transparent, responsible record handling. This comprehensive audit trail equips organizations with a robust, clear defense during potential lawsuits and regulatory investigations.

Exterro Connectors

Easy, seamless access to every data source you need to preserve from.

With 190+ native connectors to enterprise data sources across email, cloud storage, and collaboration platforms, Exterro delivers secure, direct and deeper access to more enterprise data sources than any other solution.

Learn more about our Connectors

Robust Security & Protection

Hundreds of customers trust Exterro’s unparalleled data security.

Exterro's ironclad commitment to securing data has earned us ISO 27001, SOC II, FedRAMP, TISAX, and HiTrust certifications.

Visit our Trust Center

Learn how Exterro partners with customers to deliver defensible data retention.

"They ask the right questions—not just, ‘what’s your process, but how do your records relate to industry standards? To global standards?’ It puts you in a better position to defend your practices."

Paul Richardson

Director of Contracts and Compliance, Verra Mobility

Identify records ready for defensible deletion.

Minimize the risk of data breaches, maintain a secure data environment, and significantly reduce cyber insurance premiums and storage costs by systematically identifying outdated or unnecessary records.

WATCH CUSTOMER STORY

Streamline teamwork across the organization and with external partners using built-in collaboration tools.

Coordinate seamlessly with multiple stakeholders including internal teams and external counsel with advanced collaboration features. Role-based access ensure that team members only see information necessary to their role, enhancing efficiency and maintaining data security.

Exterro Connectors

Exterro technology connects with the tools you use.

Exterro has over 190 native connectors, making sure that our offerings like In-Place Preservation work in enterprise and leading public sector organizations' technology landscapes.

Learn about Connectors

Exterro Data Retention

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See Exterro’s Data Governance solutions in action.

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Get the most out of your Exterro solutions.

Exterro partners with industry-leading technology and service providers to ensure that our clients achieve their business goals with our data risk management software.

Connectors

Exterro Connectors

Exterro technology connects with the tools you use.

Exterro has over 190 native connectors, making sure that our offerings like In-Place Preservation work in enterprise and leading public sector organizations' technology landscapes.

Learn about Connectors

Related Resources

Learn about privacy best practices and how technology supports them from industry experts.

Product Briefs

Data Retention Product Brief

The world’s most trusted and defensible data retention and disposal software solution for meeting domestic and international regulatory obligations.

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