Your Organization's Numbers
Adjust each slider to match your current state
Volume & Current Process
Subpoenas per month
Typical range: 5–200+
Current intake time per subpoena (minutes)
Industry avg: 60–90 min
Staff & Cost
Paralegal/Coordinator hourly rate (fully loaded)
$/hr
Attorney/Counsel hourly rate (fully loaded)
$/hr
% of intake handled by attorneys
Review, triage oversight
▾
Advanced assumptions
Target intake time with Subpoena Manager (minutes)
Default: 5 min
Avg. follow-up chasers per subpoena
HR, Claims, Compliance, etc.
Minutes per follow-up reminder
Email, call, re-send
Estimated annual solution cost ($)
For payback calculation
Estimated Annual Savings
Your ROI with Subpoena Manager
$
0
/yr
Enter your numbers to calculate
0 hrs
Hours recovered
per month
per month
0 wks
Work weeks freed
per month
per month
$0
Monthly cost
savings
savings
—
Estimated
payback period
payback period
Monthly intake time (before)
— hrs
Monthly intake time (after)
— hrs
Follow-up chasing time saved
— hrs
Attorney time redirected
— hrs
Annual process cost (current)
$—
Value Timeline
What to expect from implementation through steady-state value delivery
From Day One to Full ROI
Subpoena Manager delivers measurable value within the first 30 days
Day 1–30
Intake automation live
Subpoenas captured automatically. Manual data entry eliminated. First measurable time savings begin immediately.
Month 1–3
Routing & follow-up governed
Consistent routing rules in place. Automated follow-up with HR, Claims, and Compliance replaces manual chasing.
Month 3–6
Visibility & reporting
Leadership dashboard active. Real-time workload, bottlenecks, and turnaround time visible without manual compilation.
Month 6+
Full ROI & audit trail
Complete defensible audit trail established. Process scales with volume. Full cost recovery delivered.
| Process Area | Current State | With Subpoena Manager | Impact |
|---|---|---|---|
| Intake trigger | Manual — someone reads & routes each subpoena | Automatic — captured from all channels instantly | Time savings |
| Data entry | 1–1.5 hrs/subpoena re-entered across systems | AI extracts details; structured record auto-created | Cost savings |
| Routing & ownership | Ad hoc — whoever sees the email first | Consistent routing with confirmed ownership | Risk reduction |
| Cross-dept follow-up | Manual reminders, personal effort, frequent misses | Automated notifications triggered by workflow | Time savings |
| Deadline visibility | Spreadsheets and calendar entries | Real-time dashboard with deadline alerts | Risk removed |
| Audit trail | Reconstructed after-the-fact from email | Complete defensible record from first capture | Risk removed |
| Scalability | Volume increases require proportional headcount | Handles volume growth without adding staff | Cost savings |
Calculations are estimates based on industry benchmarks and user-provided inputs. Actual results may vary depending on organization size, subpoena complexity, workflow maturity, and implementation approach. This calculator is intended for planning and evaluation purposes only.
Exterro® — exterro.com
Exterro® — exterro.com
