Stop Ransomware Attacks in Their Tracks with Secure Document Review Technology

Ransomware is no longer just a "Big Game Hunting" sport where only the largest corporations are at risk. According to research from Coveware, cyber-criminals have shifted toward "mid-game hunting," specifically targeting small and mid-sized law firms and legal service providers (ALSPs).

These firms are often perceived as "soft targets" because they handle the highly sensitive data of Fortune 500 clients but may lack the enterprise-grade security of their larger counterparts.

The Risk of Legal Document Review

The document review process is a critical vulnerability. When law firms import massive volumes of client data for e-discovery, they aren't just managing files—they are becoming a "lightning rod" for attacks.

• The Leverage: If a firm is hit by ransomware during a review, the attacker gains leverage over both the firm and its high-profile client.
• The Consequence: A breach can lead to massive fines, lost litigation, and permanent damage to a firm’s reputation.

Securing the Review: The Exterro Difference

To combat these evolving threats, document review technology must be a fortress, not just a tool. Exterro Review (the 2021 KMWorld Readers' Choice Award winner) is designed with a "security-first" architecture.

1. Single-Instance Storage (SIS)

In a traditional setup, data is often copied and moved between multiple systems, creating more "surface area" for an attack. Exterro uses a single-instance storage architecture, meaning data is processed, collected, and stored only once. This minimizes the risk of data leakage and ensures a tighter "chain of custody."

2. Rigorous Compliance & Hosting

Exterro’s platform is hosted on Amazon Web Services (AWS) and meets the most demanding security certifications in the industry:

• FedRAMP: The gold standard for federal-grade cloud security.
• ISO 27001: International certification for information security management.
• SOC II Type 2: Rigorous auditing for security, availability, and confidentiality.

3. Transparency and Collaboration

Security doesn't have to mean a "black box." In-house counsel maintain full visibility into the review process. They can securely access data, validate results, and monitor progress metrics without ever needing to move the data out of the secure Exterro environment.

AI-Powered Efficiency

Beyond security, Exterro Review leverages Deep-Learning AI to accelerate the process:

• Smart Labeling: Automatically categorizes documents to speed up the first-pass review.
• Reviewer Evaluation: Monitors the accuracy and speed of human reviewers to ensure quality.
• High-Speed Ingestion: Capable of processing vast datasets in record time, ensuring deadlines are met even in the most complex cases.

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